View the guides list

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You can see a list of all the guides in your subscription in the Overview tab of the Guides page. There are filtering options for seeing guide status, activity, and management. You can add columns to the list to quickly view and sort by guide details. Basic guide actions, like publishing, changing status, or deletion, can be done directly from this list. The list can be downloaded as a CSV to manage the list and the guide data outside of Pendo.

Product managers, content creators, or anyone working with customer engagement can use the tools provided in the Overview tab to visualize guide health and activity. 



Filter the list

The filters in the Overview tab control the data values shown in the list columns and the guides shown in the list.

Data filters

Dropdown menus for Segment, Date, and Accounts segment the data that appears in columns for guide visitors and guide views. These filters are also available in guide metrics when you select a specific guide.


Guides list filters


The filters in the Guides list filter the guides by many different criteria.

Filter Description

Use the search query to filter the Guide List by Guide Name, Created By, or Last Updated By.

Star Individual list of highlighted guides. Select the star next to a guide in the Guide List to add it. Your starred Guide List is only visible to you.
Apps Filter by guides that display in the selected web or mobile apps. You can select multiple apps in the dropdown.
Labels Filter by the labels assigned to your guides.
Product Areas Filter by the Product Areas you have assigned to your guides.
Guide Categories

Filter by the categories you have applied to your guides. See Manage Guides using Categories.

Statuses Filter by the status of the guides; Draft, Pending Review, Staged, Scheduled, Public, or Disabled.
Activations Filter by the activation method of guides; App Launch, Automatically, Badge, Element Click, Guide Center, Page View, Programmatically, or Resource Center.
Expirations Filter by active and expired guides.
Created by Filter by the user who created the guide. The list automatically populates with the user names of Pendo users who have created guides.
Device Types Filter guides by the device they display on. Available options are Desktop, Mobile Web, Desktop and Mobile Web, iOS, or Android devices. Select iOS or Android to view Mobiles Guides.
Managed in Filter guides by Product Areas, such as Outcomes, Core platform
Group by Category Group the guides in the list into categories. This adds a count to the category to see how many guides are published in each category


List columns

Guides list columns let you see the details of each guide, sort by different parameters, and quickly assess the activity and health of your guides.


Guide Name and Status always display but every other column in the list can be added, removed, or reordered to your individual preference.

Tip: Named custom segments in the Target Segment column can be selected and take you directly to the details of that segment on the Segment page in People. Default segments, like Everyone, and custom segments for individual guides aren't on the Segments page and aren't clickable.

Edit columns

1. Select GuideEditColumns.png Edit Columns to open the Manage Columns menu.



2. Select + Add Column to add a new column.

3. Select the Column parameter from the list.

4. Select and drag the ellipse next to the column to reorder columns.


5. Save to update the Guide List.

Change guide status

The Status column is used to quickly change the status of a guide without having to click into a guide's details. Guide status changes immediately when you select an option from the dropdown menu. 

Note: Only Admins and users with Manage Published Guides permissions can change guide status to or out of Public.


  • Draft. The guide does not appear in any environment but can still be edited. 
  • Pending Review. Guide creators and contributors can use this status to indicate that their guide is awaiting review. Publishers and reviewers can use this status to filter the guides list to see which guides are awaiting review. Setting the guide status to Pending Review does not push the guide to Staging.
  • Staged. The guide is only visible on your designated staging servers ready for testing and validation. Staging servers can be managed by Admins of your subscription here. For more information, see Stage your guide.
  • Public. The guide is public to all visitors targeted in the guide’s segment and will appear in the designated "Location" on all environments with Pendo installed. Public guides will still appear on your designated staging servers.
  • Disabled. The guide is no longer public. Use it to filter for guides that have been published.
  • Delete. Deletes the guide and all of its data permanently.

Changing a guide to Public requires additional confirmation and displays the segment and eligible visitor count.


Delete a guide

When you delete a guide, it permanently removes it from your subscription and cannot be undone. If you want to take down a Public guide, change it to any other status. If you want to remove a guide from working queues in Draft or Staged, use the Disabled status.


Hover over a guide to display the Delete icon, select it and confirm to permanently remove the guide from the subscription.



Download the guide list


Download CSV downloads the currently displayed guide list and columns as a Comma-Separated Values (CSV) file. This file can be used outside of Pendo in other spreadsheet or data visualization tools. It doesn't contain any examples of guide content or identifiable visitor or account information unless it is named in a Guide Name or Segment.


Frequently asked questions

Who is "System User" and why are they changing my guides?

Guides with scheduled start and end dates are published and disabled programmatically by the Pendo system. When these actions occur "System User" appears in the "Last Updated" field, visible in the Guide List and Guide Details pages. System User only appears when a user in your subscription has scheduled guide activation. You can find the last user who changed the guide in Edit History in Guide Details.

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